2025 Sponsorship & Exhibition Prospectus
The theme of this year’s conference is “Navigating Change with Integrity and Future Focus”, and we have designed a programme to enable you to meet with fellow professionals and to engage in stimulating interactive debate on issues that matter to you.
The conference will be of interest to graduate and experienced engineers alike, with several streams running concurrently including an emerging structural engineer’s programme, providing choice and variety.
The conference will bring together professionals from a broad range of disciplines, including architecture, business, public policy, emergency response planning, regulation, and the legal profession.
In addition to presentations from authors of submitted papers, we will have a wonderful line up of invited speakers who will be sharing their experiences and perspectives on structural engineering. On each day of the conference there will be a plenary session, where all of the delegates will be invited to participate in stimulating debate on matters pertinent to the structural engineering profession.
In addition to the plenary sessions there will also be a unique and entertaining lightning talk “challenge session”, where multiple presenters and participants have five minutes to present their innovation, idea or point of view.
This will be the 8th New Zealand National conference hosted by SESOC and will be of particular interest to emerging professionals and senior engineers alike, with several streams running concurrently providing choice and variety of content.
The 2025 SESOC Conference provides a variety of sponsorship options that enable small and big businesses and organisations to participate:
All fees are in NZ$ and excl. 15% GST
| empty | GOLD $12,000 (2 Available) | SILVER $8,000 (4 Available) | BRONZE $5,000 (4 Available) |
|---|---|---|---|
| Recognition as a sponsor on all conference literature and technical publications | ✔ | ✔ | ✔ |
| Your company logo on the main screen at the beginning of all plenary sessions acknowledging your sponsor status | ✔ | ✔ | ✔ |
| Exposure as a sponsor on conference banners in the main conference room | ✔ | ✔ | ✔ |
| Your company logo hyperlinked to your website on the conference website which will drive traffic to your website before and after the conference | ✔ | ✔ | ✔ |
| Provision to promote the conference on your website | ✔ | ✔ | ✔ |
| Company profile | 200 word in the mobile app | 150 words in the mobile app | 100 words in the mobile app |
| Complimentary Full Registrations including the Conference Dinner | 3 | 2 | 1 |
| Complimentary Exhibitor Passes (excluding Conference Dinner) | 2 | 2 if purchasing a stand | 2 if purchasing a stand |
| Reserved table at the Conference Awards Dinner | ✔ | ||
| Complimentary 3 m wide x 1.8 m deep static trade display (value $3,500 + GST) | ✔ | ||
| 50 percent discount on 3 m wide x 1.8 m deep static trade display | ✔ | ✔ | |
| Direct mail contact list of delegates/attendees before and after the conference (opted-in list only, in accordance with privacy legislation) | ✔ | ||
| Contact list of all conference delegates after the conference (opted-in list only, in accordance with privacy legislation) | ✔ | ✔ |
Partner Packages
Gold Sponsor
$12,000 plus GST
(4 Available 2 Available)
Gold Sponsors will receive significant exposure and recognition through the following:
- One exhibition space in a prime position to engage your audience and receive maximum traffic flow. The stand is 3m wide x 1.8m deep.
- Includes:
- 3 x Complimentary Full Registrations, including the Conference Dinner. Any further full registrations to enjoy a 10 percent discount.
- 2 x Exhibitor Passes (excluding the Conference Dinner; option to upgrade to a full registration available).
- Enjoy an additional networking opportunity by reserving a table at the Conference Awards Dinner and host your clients for the evening.
- Recognition as a sponsor on all conference literature and technical publications.
Silver Sponsor
$8,000 plus GST
(5 Available 4 Available)
Silver Sponsors will receive significant exposure and recognition through the following:
- The opportunity to secure a 3 m wide x 1.8m deep static trade display site at the 50% discounted rate of $1,750 +GST. The site includes panelling, lighting, power and name fin/fascia board (value $3,500 +GST)
- Includes 2 x Exhibitor Passes (including daily conference catering and the Icebreaker Reception. Conference Dinner tickets sold separately)
- Includes:
- 2 x Complimentary Registrations, including the Conference Dinner. Any further full registrations to enjoy a 10 percent discount.
- Recognition as a sponsor on all conference literature and technical publications.
- Exposure as a sponsor on conference banners in the main conference room
- Your company logo hyperlinked to your website on the conference website which will drive traffic to your website before and after the conference.
- Provision to promote the conference on your website.
- A slide of the Silver (Gold and Bronze) Sponsors will be produced and shown as a backdrop on the stage screen during the three days of technical sessions.
- Direct mail contact list of delegates/attendees after the conference. (Opted-in list only, in accordance with privacy legislation).
Bronze Sponsor
$5,000 plus GST
(6 Available 3 Available)
Bronze Sponsors will receive significant exposure and recognition through the following:
- The opportunity to secure a 3 m wide x 1.8m deep static trade display site at the 50% discounted rate of $1,750 + GST. The site includes panelling, lighting, power and name fin/fascia board (value $3,500 + GST)
- Includes 2 x Exhibitor Passes (including daily conference catering and the Icebreaker Reception. Conference Dinner tickets sold separately)
- Includes:
- 1 x Complimentary Registration, including the Conference Dinner. Any further full registrations to enjoy a 10 percent discount.
- Recognition as a sponsor on all conference literature and technical publications.
- Exposure as a sponsor on conference banners in the main conference room
- Your company logo hyperlinked to your website on the conference website which will drive traffic to your website before and after the conference.
- Provision to promote the conference on your website.
- A slide of the Bronze (Gold and Silver) Sponsors will be produced and shown as a backdrop on the stage screen during the three days of technical sessions.
- Direct mail contact list of delegates/attendees after the conference. (Opted-in list only, in accordance with privacy legislation).
Additional Opportunities
All amounts are in NZ$ excl. 15% GST
ONSITE REGISTRATION KIOSK
(1 Available)
$6,000 + GST
Your logo will appear on the main screen of the self-service registration kiosks and on the printed nametags. You also have the option to include printed branding signage on the kiosks/counters for an additional cost. Company logo also included on the conference website with link to your homepage, plus a 75-word company profile in conference app.
COFFEE CART
(1 Available)
$4,500 + GST
You will be very popular giving delegates something they really appreciate as the Coffee Cart Sponsor!
The coffee cart will provide complimentary barista served coffee during the Conference on arrival, morning tea and lunch. The coffee cart is often a hub for social interaction and is visited frequently by delegates. Add on options include the ability to brand the coffee cart, supply branded barista aprons. Your support will also be recognised on the conference website and holding slide during the event.
NOTEPADS & PENS
(1 Available)
$1,500 + GST (Cost of item not included)
Exclusive branding of the notepads with your company logo. Notepads will be handed out from the registration desk to all delegates. Company logo also included on the conference website with link to your homepage, plus a 75-word company profile in conference app.
Exhibition Opportunities
All amounts are in NZ$ excl. 15% GST
EXHIBITION STAND
(25 Available 0 Available)
$3,500 + GST
Each exhibition stand includes:
Registration
- 2 x Exhibitor Passes including daily conference catering and the Icebreaker Reception (Conference dinner ticket sold separately)
Bringing additional staff?
Additional Exhibitor Passes can be purchased for $335 + GST.
Exhibition
- 3m wide x 1.8m deep x 2.3m high, black Velcro receptive walls
- 1 x 10 amp power supply with 4 pin multi-box power point
- 1 standard trestle table with table cloth
- 2 chairs
- Lead management app allowing you to capture contact details and even enter notes or answers to set questions
- 75-word company profile on the mobile app
- Contact list of all conference delegates after the conference (Opted-in list only, in accordance with privacy legislation)
Important Information
TERMS AND CONDITIONS
All prices are quoted in New Zealand dollars and exclude GST. GST is calculated at date of payment and is currently 15%. The Conference reserves the right to vary the quoted prices in line with any changes in the rate of the GST.
Sponsorship packages and exhibition space will be allocated on a first come, first served basis. Confirmation of receipt of your application will be sent together with a tax invoice for the required package amount.
- Payment is required within 7 days of invoice or prior to the event whichever is first.
- Stand site selection is available on a first come, first served basis. The committee reserves the right to hold spaces for sponsors and make changes if required to the final layout.
- General site and access security will be provided for exhibition locations by the security staff. Security of your exhibition site during the day is an individual responsibility.
- Additional equipment can be ordered through the display provider at your own cost. We will send you an exhibitor manual in April 2025 which contains ordering details as well as confirmation on access/setup/breakdown and health & safety.
- All exhibitors are required to have current public liability insurance.
Let's Talk
Sometimes it is helpful to talk over your reasons for being involved to find the best fit. Or perhaps you want a bespoke package created.
Contact Carl Ashby
carl.ashby@wsp.com
027 705 5758
For invoicing, logistics and admin contact:
Conferences & Events Ltd
sesoc@confer.co.nz
04 384 1511
DISCLAIMER: The conference convenors reserve the right to change activities, topics and presenters where necessary. Neither the organisers (Conferences & Events Ltd) nor the convenors shall be liable for any loss caused by the cancellation of the conference where such cancellation is due to Force Majeure. The term “Force Majeure” means any circumstance beyond the reasonable control of the organisers including but not limited to war, hostilities (whether war be declared or not), terrorism, aircraft hijacking, military operation, riot, civil war, rebellion, civil commotion or unrest, natural disasters, Acts or Regulations of government, refusal to grant visas, explosions, transport delays, transport difficulties and the insolvency of airline carriers. The organisers will use all reasonable efforts to conduct the conference despite the intervention or occurrence of any such cause.